All taxes, duties and charges imposed or levied in Australia or overseas in connection with the performance of this agreement will be borne by the supplier.
Contract 2601 SAP Enterprise Resource Planning Software
Range of products
The range of products available under the contract within the SAP product suite cover the areas of:
- human resources
- supplier relationship management
- business intelligence
- learning management
- environmental health and safety
- customer relationship management
- governance risk and compliance
- real estate
- treasury management and master data management.
Contracting services provides a full range of procurement services for government agencies and other clients. Services include contract management of common use contracts. These are NSW Government contracts for the supply of ERP software products across many agencies.
The contract is for both perpetual software licences and cloud software licences with a right to purchase such licences for a period up to the end of the contract term (no more than 5 years).
The contract is for GSAS enterprise resource planning software applications – SAP for a term of 15 years expiring on 26 March 2023.
A variation for this contract has been approved to include the HANA product. HANA was developed by SAP as an in-memory database used to produce real-time business intelligence, reporting, data analytics and decision tools.
Key contract features
This enterprise licence is based on the number of client full time employees (FTEs) as at the last annual report. This can be perpetual or cloud software licence.
The price per FTE licence is fixed for the first 3 years of the agreement and at the end of each contract year there is a reconciliation process which may require a client to purchase more licenses as a result of abnormal growth in FTE numbers. The price is based on the Core product bundle.
The client must purchase the equivalent number of FTE licences equal to the number of FTEs published in their annual report.
Software update licence and support will be charged for the applicable program license fee. The maintenance service is SAP product support for large enterprises (PSLE).
A conversion fee has been negotiated for each client currently on an SAP platform.
Licences can be freely transferred between government agencies in an unrestricted manner.
Licences can be transferred to a third party (such as an outsourced contract arrangement) for the purpose of providing similar services to those provided by the internal provider.
How to register
To register as a new customer please complete the online registration form.
Once approved, you will be advised of your authorised buyer identification number and you are then eligible to use the NSW Government contracts. Please be aware this registration process may take approximately eight weeks.
Please contact the NSW Procurement Service Centre if you have any problems completing your application form or if you wish to check your registration status.
SAP will provide catalogues of the products available for supply under the contract upon request. These are free of charge to clients on a reasonable request basis.
The information in the catalogues will be regularly updated by the SAP through newsletters and other bulletins to ensure that clients are kept informed on changes to the range of products available.
Prices may change in accordance with the price variation conditions of the contract if there are any.
Regular users of NSW Government contracts should consider using NSWBuy eCatalogues for latest pricing. For further information or assistance, please contact NSW Procurement Service Centre.
GST applies to all products under this contract.
Orders are to be placed with the relevant supplier.
By placing an order you are entering into a contract with the supplier.
As a minimum, the following information should be included in the official order: contract number and name and address of supplier, and customer registration number, customer’s order number date of order and date of delivery item, product code, contract price, quantity and any accessories.
You will need to quote your customer registration number each time you use NSW Government contracts. If you are unsure of your number, please contact NSW Procurement Service Centre.